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AI staffing and scheduling for healthcare

Senior living operators save 10% on labor costs and 300+ admin hours

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What we do for you

Draft the schedule

Master weeks, live acuity, resident and patient matching, and the overtime math run before the assignment.

Cover the callout

Predicted early, offered by rules everyone can see, filled without a phone tree.

Source the staff

New staff recruited through your own site, with staffing agencies as the backup.

Show the money

Hours, overtime, agency spend and staff performance, across every facility you run.

See every feature
The agent does the work; the operator makes the calls. Four chapters: Recruit sources four channels, re-texts 112 cold applicants and screens every reply the same way, 1 human decision. Hire runs the offer, background check and seven signed documents on the caregiver's phone, 2 human decisions. Schedule prices every gap against overtime and agency, then lets caregivers claim the shift, 2 human decisions. Monitor finds the repeating pattern, asks the caregiver why and proposes a fix that costs nothing, 2 human decisions.
Every gap priced before anyone is asked to cover it. Two text threads. The director of nursing asks who she is short next week; the agent lists three gaps and prices the Sunday shift at $412 overtime against $680 agency. She picks overtime. The agent offers the shift to four eligible caregivers, and a CNA claims it in four minutes. When he asks to swap a standing shift, the agent routes the change to the director for approval.
A lateness pattern that turned out to be a bus route. Two text threads. The agent flags three late clock-ins by one caregiver, and the director asks it to find out whether the bus is the issue before anyone writes her up. The caregiver explains her bus was rerouted. The agent proposes a later shift with the same hours and pay, the director approves, and the late flags are cleared with the cause on record.

Draft the schedule

The week arrives written. Your manager reads it and approves it.

  • Master weeks and complex recurring patterns, drafted for every facility
  • Overtime cost math before a shift is assigned, never after the fact
  • Adjustments proposed from real-time acuity and occupancy
  • Resident and patient matching, weighted by acuity and working history
  • One click to approve or deny anything we propose

Cover the callout

Most schedule changes are visible before they happen. We work on those first.

  • Schedule changes predicted and headed off before the shift
  • Last-minute cancellations coordinated end to end
  • Open shifts offered by fairness rules all staff can see
  • Coverage strategy recommended by AI, chosen by your manager
  • Agencies booked last, after your own roster has passed

Source the staff

An empty roster is the reason the schedule breaks. We fill it.

  • New staff recruited through your own website
  • Staffing agencies held as the backup, never the default
  • Applicants tracked to the shift they were hired to cover

What staff get

83% rate flexibility extremely important, and 47% of direct care workers leave over inflexible hours.

  • Pick up extra shifts and swap with a colleague from a phone
  • Daily pay through your payroll provider
  • Master weeks published ahead, with every change explained
  • Shift offers that follow the same rules for everyone on the floor
  • Text the assistant for shifts, swaps and time off

Keep the record

Every change leaves a trail your business office can read.

  • Automatic time tracking, with clock-in and clock-out alerts in real time
  • A back-office paper trail behind every schedule change
  • Managers text the assistant: how does today look, where will we need staff this week

See the whole operation

One dashboard, whether you run one facility or thirty.

  • P&L view of hours, overtime and agency spend
  • Clock detail for every member of staff
  • Staff performance reports
  • Resident and patient feedback, and staff matching insights
  • Every location in one place

It connects to your systems

  • MEDITECH
  • athenahealth
  • eClinicalWorks
  • NextGen Healthcare
  • Waystar
  • Availity
  • Change Healthcare (Optum)
  • ALIS
  • August Health
  • ECP
  • Eldermark
  • PointClickCare
  • Yardi
  • ADP
  • AOD Software
  • Paylocity
  • UKG
  • CarePredict
  • WebClock

Names are trademarks of their owners. No partnership or endorsement implied.

How to work with us

  1. 01

    We deploy onsite in 2 to 6 weeks

    The saving starts the same quarter.

  2. 02

    We train your team on the floor

    Managers and staff, on their own shift.

  3. 03

    Your account manager answers, 24/7

    One named person, reachable at three in the morning.

  4. 04

    30 days to change your mind

    See it work in your building, or get your money back.

Book a chat
  • 10% lower labor cost per community
  • 300+ admin hours a year
  • Onsite in 2 to 6 weeks
  • 30-day money back, per your order form